Summary
This position is located in the Department of Health and Human Services, National Institute for Occupational Safety and Health, headquartered in Atlanta, Georgia. This announcement will close at 11:59 PM, on the day that 75 applications have been received or the closing date of the announcement, whichever comes first.
Duties
As a Program Operations Assistant, you will: Provide administrative and program support by coordinating office operations, managing calendars, maintaining records, and supporting managers or professional staff in accomplishing organizational priorities. Maintain electronic tracking systems and administrative records for activities such as travel, procurement, training, property, or other program support functions, and prepare reports using office automation software. Prepare and process administrative documents and correspondence, including proofreading, formatting, maintaining filing systems, responding to inquiries, and ensuring compliance with established policies and procedures. Coordinate meetings, conferences, or travel arrangements by scheduling events, arranging logistics, preparing travel documents, and interacting with internal and external stakeholders to facilitate administrative operations. Process administrative purchases by preparing and tracking purchase requests, maintaining procurement records, monitoring the status of orders, and ensuring transactions comply with established policies and procedures.
Education
Foreign Education: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: http://www.ed.gov. Note: Applications can be accepted from students who expect to complete qualifying education within 9 months from the date of application. Education was completed successfully before the applicant can be appointed.
How you will be evaluated
You will be evaluated based on how well you meet the qualifications listed in this announcement. Evaluation will be based on your application materials (such as your resume and supporting documents), your responses to the application questionnaire, and the results of all required assessments. Resume Requirement Your resume must not exceed two (2) pages in length. Minimum Qualification Question As part of the application process, you must answer a minimum qualification question addressing whether you meet the Specialized Experience required for this position, as described in this announcement. Your response must be supported by the experience documented in your resume. If your resume does not demonstrate the required Specialized Experience, you may be found not qualified. Assessment Process USA Hire Assessment You are required to complete a USA Hire assessment for this position. The USA Hire Assessments include a cut score based on the minimum level of required proficiency in these critical general competencies. You must meet or exceed the cut score to be considered. You will not be considered for the position if you score below the cut score or fail to complete the assessment. HR Resume Review Human Resource (HR) Specialists will review your resume to determine whether you meet the required Specialized Experience. Applicants who successfully pass all of the assessment(s) may be referred to the Hiring Manager for consideration. You must complete all required steps in the process, including submitting an application and resume and participating in the assessments, to be considered for this position. Additional selections may be made for similar positions across the Department of Health and Human Services (HHS) within the local commuting area(s) of the location identified in this announcement. By applying, you agree to have your application shared with any interested selecting official(s) at HHS. Clearance of CTAP/ICTAP will be applied for similar positions across HHS. PHS Commissioned Corps (CC) Officers: PHS Commissioned Corps (CC) Officers interested in performing the duties of this position within the Commissioned Corps may apply online to this announcement. Candidates will be referred as CC personnel and not as candidates for conversion to a permanent career or career-conditional appointment. For Competitive Merit Promotion and Veterans Employment Opportunities Act (VEOA) Applicants: The highest rated candidates will be referred to the hiring agency. For Noncompetitive Applicants: All qualified candidates will be referred to the hiring agency. Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics): Accountability Administrative Operations Management Attention to Detail Customer Service Decision Making Flexibility Integrity/Honesty Interpersonal Skills Learning Reading Comprehension Reasoning Records Management Self-Management Stress Tolerance Teamwork Technical Documentation To preview the application questionnaire, click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/13027692