Summary
This vacancy is for a Human Resources Assistant in the Office of the Secretary within the Department of Commerce.
Duties
As a Human Resources Assistant, you will : Assist Human Resources (HR) Specialists and perform assignments including gathering supporting documentation for recruitment packages, reviewing appointment eligibility, researching OPM guidelines to determine nature of action and legal authority codes, and drafting offer letters. Serve as the point of contact for security investigation processing. Ensures candidates have the appropriate security forms, completes initiation of investigation paperwork and coordinates with the Security Office to track the status of pending pre-appointment approvals. Initiate USAcess requests for fingerprinting and HSPD-12 credentialing. Assists in arranging pre-employment physical examinations and pre-employment drug testing. Assist in preparatory work for New Employee Orientation (NEO). Coordinates with HR Specialist to prepare the Entrance of Duty (EOD) list, reserves conference room and sends out NEO invites. Work with new hires to collect onboarding forms, reviews for accurateness and accepts them when completed in the automated database. Apply regulatory and policy guidance to review and ensure personnel action requests (PARs) conform to the Office of Personnel Management (OPM) and DOC rules, regulations, policies, and guidelines. Submit hiring packages for processing and resolves a variety of personnel issues related to nature of action codes, legal authorities, remark codes, pay, service computation dates, and accuracy of other data elements contained on PARs. This Job Opportunity Announcement may be used to fill other Human Resources Assistant ZS-0203-3, FPL: 4 positions within the Department of Commerce in the same geographical location or local commuting area with the same qualifications and specialized experience. This position is also being advertised under the following vacancies: OS-OHRM-DE-26-13037373 (Band 3 Delegated Examining) OS-OHRM-DE-26-13037375 (Band 4 Delegated Examining) OS-OHRM-ST-26-13037376 (Band 4 Merit Promotion) You must apply to ALL announcements individually if you want to be considered for ALL.
Requirements
You must be a U.S. citizen to apply for this position. You must successfully pass a background investigation. This may include a credit check, a review of financial issues, as well as certain criminal offenses and illegal use or possession of drugs. A probationary or trial period may be required. Selective Service: Males born after 12/31/59 must be registered or exempt from Selective Service (see https://www.sss.gov/). If you receive a conditional offer of employment for this position, you will be required to complete an Optional Form 306, Declaration for Federal Employment, and to sign and certify the accuracy of all information in your application. All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choosing. Bargaining Unit Position: No Confidential Financial Disclosure Report (OGE form 450): No Permanent Change of Duty Station (PCS) Expense: Will not be paid License required: No Drug Test Required: No Time-in-grade/band requirements must be met by the closing date of the announcement unless eligible for special hiring authority, reinstatement eligible, non-current Federal employee applying as a VEOA eligible which do not require time-in-grade/band.
Education
If this position requires proof of higher education, or you are substituting education for experience, you must submit an unofficial transcript or a list of courses that includes the following information: name of accredited institution, grades earned, completion dates, and quarter and semester hours earned. Education completed in foreign colleges or universities may be used to meet the requirements. Please refer to http://www.opm.gov/qualifications/policy/ApplicationOfStds-04.asp for more information. There is no positive education requirement for this position. See Qualifications Above. NOTE: Special Instructions for Foreign Education: Qualifying education from colleges and universities in foreign countries must be evaluated in terms of equivalency to that acquired in U.S. colleges and universities. Applicants educated in whole or in part in foreign countries must submit sufficient evidence, including transcripts, to an accredited private organization for an equivalency evaluation of course work and degree. You MUST provide a copy of the letter containing the results of the equivalency evaluation with a course by course listing along with your application. Failure to provide such documentation when requested will result in lost consideration.
How you will be evaluated
You will be evaluated based on how well you meet the qualifications listed in this vacancy announcement. Your qualifications will be evaluated based on your application materials (e.g., two-page resume, supporting documents), the responses you provide on the application questionnaire, the result of the USA Hire assessment and Structured Resume Review required for this position. Structured Resume Review: Subject matter experts (SMEs) will review your resume to determine your technical qualifications for this position based on the required specialized experience. SMEs will review ONLY two (2) pages of your resume. SMEs will not review additional information beyond your resume (e.g., cover letter, links embedded in your resume). Applicants passing the structured resume review will move on to the next phase of the assessment process. For Certain Military Spouses: All applicants who meet the qualification requirements and military spouse noncompetitive eligibility requirements (see "Additional Information" section above") will be forwarded to the Selecting Official for consideration on a separate referral list. While veterans' preference is not a consideration when filling positions under the military spouse non-competitive hiring authority, preference eligibles are encouraged to submit their supporting documentation (DD-214, stating disposition of discharge or character of service, VA letter, SF-15, etc.). Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration. The assessments will evaluate you on the following general/technical competencies required to perform the job; please do not provide a separate written response: Accountability Attention to Detail Customer Service Flexibility Integrity/Honesty Interpersonal Skills Learning Self-Management Stress Tolerance Teamwork Decision Making Reading Comprehension The assessment includes a cut score based on the minimum level of required proficiency in these critical general competencies. You must meet or exceed the cut score to be considered. You will not be considered for the position if you score below the cut score or fail to complete the assessment. To be considered for this position, you must complete all required steps in the process. In addition to the application and application questionnaire, this position requires an online assessment. Do NOT include the following types of information in your resume/application. If any are included, you will be deemed INELIGIBLE for consideration. Classified or government sensitive information Social Security Number (SSN) Photos of yourself Personal information, such as age, gender, religious affiliation, etc. To preview the questionnaire, click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/13037374