Summary
Located in the Washington Headquarters Services, Correspondence Analysis Branch (CAB), this position supports the Secretary of War and leadership. CAB oversees unclassified official correspondence, staff packages, military nominations, and CATMS records management for Department of War components. Note: This is an operational role requiring evening, weekend, and holiday coverage, with staff remaining "on call" during off-duty hours.
Duties
The incumbent serves as a Correspondence Analyst on a rotating shift basis in CAB. Manages all unclassified correspondence and staff action packages coming into and out of the CMD addressed to or from the SecDef, DepSec, and ExecSec ensuring they are analyzed, controlled in CATMS, tasked, suspensed, and routed appropriately to the office of primary responsibility (OPR); dispatched to the required addressees; and archived. Establishes and implements unclassified correspondence procedures for all analysts. Assures priority actions and those of particular interest to the ExecSec are coordinated, staffed, and executed ensuring timely, cohesive, and accurate support. Analyzes incoming correspondence from the President, White House staff, Congress, and foreign officials to determine OPRs, set suspense timelines, and verify correct metadata entry in CATMS for executive tracking. Reconciles the weekly Secretary of Defense Correspondence Action Report (SD 391) to update "stoplight" coordination and monthly performance reports; arbitrates tasking disputes between OSD, Joint Staff, and Military Services. Performs final review of all outgoing correspondence signed by the SecDef, DepSecDef, and ExecSec; coordinates timed releases with the Executive Support Branch and executes dispatch via diplomatic pouch, courier, or secure digital channels. Manages, tasks, and tracks high-priority congressional inquiries and White House referrals, coordinating directly with legislative staff and the Assistant Secretary of War for Legislative Affairs to ensure rapid-response compliance. Serves as the authoritative editor and interpreter of DoD Manual 5110.04-M (Manual for Written Material); conducts quality control audits and administers configuration changes to the CATMS CMD organizational structure.
Education
Education cannot be substituted for experience
How you will be evaluated
In order to be considered for this position, you must complete all required steps in the process. In addition to the application and application questionnaire, this position may requires an online USA Hire Competency Based Assessment. The USA Hire online assessment measures critical general competencies required to perform the job. Your eligibility and qualifications will be evaluated based on your application materials (e.g., resume, supporting documents), the responses you provide on the application questionnaire, and the result of the USA Hire Competency Based Assessment(s) required for this position (if applicable). If you are found to be among the top candidates, you will be referred to the selecting official for employment consideration. You will be assessed on the following competencies (knowledge, skills, abilities, and other characteristics): Attention to Detail Customer Service Decision Making Flexibility Integrity/Honesty Interpersonal Skills Learning Reading Comprehension Reasoning Self-Management Stress Tolerance Teamwork DOD PPP candidates using Application-Based Procedures: Military Spouse Preference (MSP) Eligible: Military Spouse Preference applicants, must be selected and placed at the highest grade level for which they have applied and been determined best qualified. You must include a completed copy of the Military Spouse PPP Self-Certification Checklist (DD-3145-4) dated within 30 days along with the documents identified on the checklist to verify your eligibility for Military Spouse Preference. Military Reserve (MR) and National Guard (NG) Technicians PPP Eligible: MR and NG technicians PPP applicants must be selected and placed at the full performance level if determined well qualified. You must include a completed copy of the Military Reserve and National Guard Technician PPP Self-Certification Checklist (DD-3145-3) to verify your eligibility for Military Reserve and National Guard Technician preference. Military Reserve (MR) and National Guard (NG) Technicians Receiving Disability Retirement PPP Eligible: MR and NG technicians receiving disability retirement PPP applicants must be selected and placed at the full performance level if determined well qualified. You must include a completed copy of the Military Reserve and National Guard Technician Disability PPP Self-Certification Checklist (DD-3145-2) to verify your eligibility for Military Reserve and National Guard Technician Disability preference. Retained Grade PPP Eligible: Retained Grade PPP applicants, must be selected and placed at the full performance level if determined well qualified. You must include a completed copy of the Retained Grade PPP Self-Certification Checklist (DD-3145-1) to verify your eligibility for Retained Grade preference.